2019 AGM Date: Wednesday 27th February, 6-8pm LIB.1
(during Week 8 boardgames)
You can find the Facebook event here - please RSVP so we know how many people will be attending!
It's time for the society's most important event of the year. Without an AGM and elected exec members the society cannot exist, and therefore neither can the events we run!
So, to help the society function, we need as many members as possible to turn up, submit motions, run for exec roles, debate, and vote.
Requirements for the AGM to run - quorum
(You can read about quorum in the AGM FAQs here )
In order for the AGM to run, we need to reach quorum - i.e. a certain percentage of standard members must be present for voting to be allowed. As of 14/01/2019, we are at 235 members, and so must reach a quorum of 8%.
However, in order for motions to be made for changes to our constitution, we need the cumulative total of quorum (which is the quorum above) to be multiplied by 1.5, and rounded up to the nearest whole number.
Taking that into account, we need at least 29 people present! This number can go up if we get more members before the AGM, so please turn up if you can!
Running for an exec role, suggesting motions, and/or voting:
If you want to run for a position, suggest a motion and/or vote, you must be a member of the society 2 weeks (14 days) prior to the AGM. That would be by 6pm, February 13th.
I strongly recommend that you read our AGM FAQs here for some guidelines before nominating yourself or proposing a motion. That is the thread you should post any questions you have about the AGM; please keep the comments on this thread solely for nominations/motions for organisation's sake.
You can find a brief rundown of exec roles in this document here.
Keep an eye out for a thread in this forum folder later in the term that details the "exec handover document," a detailed rundown and step-by-step guide written by our exec for our future exec on how we perform our roles.
Any motions to change the constitution must be made no later than 8 days before the AGM. This is due to the requirement to give members at least 7 days notice of the AGM, which should include proposed changes to the constitution.
To nominate yourself or suggest a motion, please comment below.
The current order of business during the AGM is:
- Society update
- Voting rules and procedures
- Comfort break
- Exec elections
- Any other business
- Election results
We look forward to seeing you there!
~ Ares, your society secretary 2018-19