It's been ten thousand years... but the meeting minutes are finally released. I have a job, it's good but exhausting! Fortunately I've finally got some time to make the minutes happen so I can finally release them to the world. Let's see who's ready for some sweet minuting action!
[Finnbar swings the door open expectantly. There's two people and a dog. One of them is a skeleton.]
Fine barely anyone reads them and that's fair because it's not supremely exciting but let's go.
You can view the full PowerPoint meeting minutes on Google Slides. This meeting was conducted on 19/6/19 at 1200-1400 in S0.50.
Finnbar (Secretary) Callum (President) Thomas (Web Admin) Ares (Actually Draft now (woo), Graphic Design) Jon Cheah (Wargames) Benjamin (Treasurer) Jakub (LARP) Anakin (Assistant RPG) Josh (Boardgames) Ellie (CCGs) Nigel (Holiday Rep) Jon Bell (RPGs) Luke (Comms)
Tim (Quartermaster, I've given up guessing where he is.)
Alex and Sol turned up! Wow they must have been bored
Literally every other member of the society wasn't there. A bad turnout from the non-exec.
Tabletop Extrav was about to happen, so we had to work out who would be around, especially for those sweet sweet overnight shifts. Let's go:
We actually discussed the Code of Conduct this time.
Our current system is that all of our data is stored on Google Drive, which is accessible to past and present exec. This current system is invaluable for collaborative documents and things that need to be publicly accessible after a while, such as the exec meeting slides.
Thomas has audited the files on our current system and has noticed that there are few that should be deleted ASAP as they constitute personal data (such as old members lists and old exec sheets). Thomas and I are in charge of sorting this.
The main question is whether we're okay with past exec having access to this data. Thomas is looking into alternative storage systems for improved security (including paid Google services), which he'll present to exec at some point. There was also discussion of using a second data store for more sensitive material (such as personal data) - moving to one system has a huge movement cost but is likely simpler in the long run, but may lose features fundamental to the running of this exec. Conclusion - we'll see what Thomas finds (and get stuff off the Drive).
We're doing mini societies fair again! Money's a good thing, and some publicity is always nice. Problem - it clashes quite badly with our events on both Friday (Megagame) and Saturday (the Extrav itself). To this end, people were polled for their availability (see the slides for the full list) and then a schedule was drawn up. Efficiency™.
Transport was also discussed - Ares (as the one exec with a car, the most mystical of beasts) had to pick up a bunch of megagame things for Friday morning as well as Socs Fair stuff. This was planned outside of the meeting, and miraculously worked out in what I'm calling the Second Most Exhausting Day.
In short, these were put on hold because second year Computer Science exams are horribly timed. But hey, Benjamin is still alive last I checked so that's a plus. More seriously: we're going to email Chaos Cards with the email that has a lot of store credit to show that we mean business and could have a formal agreement.
We never came to a conclusion as to what to buy! So we decided to go on a shopping trip to get storage. (After meeting notes: guess what didn't happen? Fortunately Ares came across a good suitcase in Tesco's that was even on discount, so we've made a start.)
Summer events exist! We should probably run them. Fortunately we elected a position for this, so Nigel as Holiday Officer is in charge. A few questions arose:
Also Nigel is going to step down from the Holiday Officer position after the holidays, so we'll need to find a new one.
No more meetings this term! Thank goodness, I'm so tired. To deal with over the summer: