2019/2020 Term 3 Week 8 - End of Term 3 Baby!

23 Jun 2020

Posted by Anakin ( Avatar for Anakin Anakin )

Cramming 2 Electric Boogaloo. Do not expect dumb rhymes like this for every meeting, I'm not a rhyming wizard. Just a regular wizard.

Can you hear that? It sounds like chanting. Its the summoning ritual for the slides! And here it is: Google Slides.

This meeting was conducted on 23/06/2020 at 16:00-17:00 via tabletop discord in the exec meeting voice channel.

Published 07/01/2021

Introduction

Exec Present

Anakin (Vice President)
Finnbar (President)
Sebastian (CCGs Rep)
Oli (Assistant RPGs Rep)
Alex (BGs Rep)
Henry (Draft Rep)
Jared (Assistant CCGs Rep)
Nathan (Quartermaster)
Ares (Co-Op Officer)
Thomas (Wed Admin)
Sol (RPGs Rep)
James (LARP Rep)
Benjamin (Treasurer)

Exec Absent

Jon C (Wargames Rep)

Non-Exec Present

Callum (Ex-Pres)
Jakub (Ex-LARP Rep)
Jon B (Ex-RPGs Rep)
af
Alvis
Ryan
Tim
Artock

Order of Business

  1. Post Radio Retrospective
  2. Events Planning Meeting
  3. Extrav Finalisations
  4. Video Production
  5. Megagame

Content

Reminders and Updates

  1. Tabletop Radio was a great sucess!
  2. Welcome Week Events planning meeting was happening prior to the meeting and the next day
  3. Next year's budget was apparently soon. Ahh how wrong we were.

1. Post Radio

We discussed actually sending the money made during the livestreams to Stonewall, but apparently that happens automatically. We also discussed setting a cut-off for donations but that couldn't be done.

So instead I brought up the idea of a compilation video. I still have the livestreams saved on my PC. Maybe some day.

2. Events Planning Meeting

Honestly read the slides. We put in a lot of effort to try and coordinate our events according to these meetings so they were both safe and fun. Quarantine 1 was rough man. We went through each event and discussed which ones could be changed to suit these strange times.

3. Tabletop Extrav

Tabletop Extrav ended up being shorter and not insomnia inducing for exec. We quickly discussed this fact and then didn't schedule people in because it was all online.

4. Open Week Video

What a fantastic opportunity the SU gave us. This stress-free video we created in a timely fashion was needed for online open week and later for welcome week. In case you can't tell, this would be said with sarcasm. We didn't get a very long notice and that was not fun to organise so quickly. We decided in the meeting to write a script with each rep having about 10s with a 10s intro and outro. Thomas then elected to edit it all together.

5. Megagame

There wasn't much time for this but this was tended to during summer. A lot of work went into it and it was very successful.

I also purged the ex-exec from the exec discord.

Next Meeting

The next meeting was prior to welcome week. Everyone was wished a happy summer and term 3 was more or less concluded.