2020/2021 Term 2 Week 4 - The Calm Before the AGM

2 Feb 2021

Posted by Anakin ( Avatar for Anakin Anakin )

Its amazing how I can release meeting minutes is the reverse order. I have truly master disorganization. Anyways this meeting was a simple check-in meeting. We talked about the newsletter, AGM, and some future events.

Google Slides to the left, slide to the right.

This meeting was conducted on 02/02/2021 at 16:00-17:00 via tabletop discord in the exec meeting voice channel.

Published 26/02/2021*

Introduction

Exec Present

Anakin (Vice President)
Finnbar (President)
Sebastian (CCGs Rep)
Alex (BGs Rep)
Henry (Draft Rep)
Jared (Assistant CCGs Rep)
Nathan (Quartermaster)
Ares (Co-Op Officer)
Thomas (Wed Admin)
Sol (RPGs Rep)
James (LARP Rep)
Benjamin (Treasurer)
Oli (Assistant RPGs Rep)
Jon C (Wargames Rep)

Exec Absent

No one!

Non-Exec Present

Artemis
Artock
Jamie
Hannah
Ike

Order of Business

  1. Newsletter Update
  2. AGM
  3. Events Planning

Content

Reminders and Updates

  1. A Magic collab event happened Friday that week. It was good.
  2. Tabletop weekend then happened that weekend.
  3. The next two updates don't matter too much now. The deadlines for constitution changing motions and soc membership for AGM has passed. They were 24th and 17th of Feb respectively.

1. Newsletter Update

A poll was sent out quite a while ago to get feedback on the newsletter's content, layout, and more! There were a total of 14 responses, of which there were 10 who read every week. Overall the poll was very positive with a few improvements here and there. The newsletter is now announced on discord so hopefully, more people see it or can engage with it easier. Paired with this is the newsletter role, so those people who are dedicated to reading it can be pinged. There was a couple of other layout and content improvements made too.

2. AGM

As with every meeting this term we talked about the AGM. We gave a breakdown of who has applied for the various roles. To see these nominations you can go to the forum. In addition, it was decided that we needed to send out an email to all members via the SU mail system.

3. Events Planning

Beyond the 2 events that were happened at the end of that week, we discussed Big RPGs and Game Design. Big RPGs saw a slight delay. Sol and Oli believed it would be best to run that after term 2. More discussion was to come during term but to expect it midterm was a bit much for the RPG reps. Game design required some input from a friend of the society, Alex, who ran the game design module. More was to come once Finnbar had talked to them.

Next Meeting

AGM and QUIZ were upcoming. Be ready y'all.