Privacy Policy


We collect some personal information from you (email, name if given, and any other data you provide in posts made on the site) only for the creation of accounts and provision of basic services (displaying the posts made on the site), along with cookies to improve the user experience of the site. We keep this data secure and do not share it, and will let you know if this or the Policy itself changes.

Full Policy

Last Updated: 24th September 2020

About This Policy

Warwick Tabletop Games and Roleplaying Society (“us”, “we”, or “our”) operates This policy informs you, a user of our site, regarding the collection, use, and disclosure of Personal Information received from users of this site.

By using this site, you agree to the collection and use of information in accordance of this policy.

Information Collection and Use

While using this site, we may ask you to provide us with certain personally identifiable information that can be used to identify or contact you. The main personal data we collect is your email address, which is used to attribute an account to you for password recovery. This is the minimum personal data we require from you to create an account. This data may also be used in future to contact you as detailed in the Communications section.

Furthermore, any personal data posted publicly on the site (e.g. in our forums, events system, user bio or messages) is collected by us. This is done so that we can provide that data to you and other users in future as the message or post it was contained in, and for no other purpose. You may optionally provide your name to help other users identify you, and if you do so we also collect this information for that purpose.

It is your responsibility to keep this data up to date if it changes so that we can keep in contact (email address) and provide the correct information to you and others (keeping your name up to date, for example). By default, we keep your personal data permanently; however, it can be deleted by contacting us at the email address at the end of this policy.

We will never release this data to any third parties. Only the Data Controller (the “Web Admin”) may access this data.

Log Data

Like many site operators, we collect information that your browser sends whenever you visit our Site ("Log Data"). This Log Data may include information such as your computer's Internet Protocol ("IP") address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages, and other statistics.

This data is used in aggregate statistics compiled by the site’s host, PythonAnywhere EU, so falls under their Privacy Policy. Since we do not run any advertising, this data is shared with no third party trackers.


We may use your Personal Information to contact you about changes to this Policy. Additionally, this site provides the option to opt-in to notification emails or newsletter. Opting-in to these services grants up permission to email you for the purposes of providing those services. Furthermore, like many other sites, we may contact you for password recovery - this is a one-time communication designed to attribute you to your account.


Cookies are files with a small amount of data and possibly a unique anonymised identifier used to improve the browsing experience. These cookies are stored by your browser in your hard drive, and act to identify you so that you do not have to login on every page you browse. You may set your browser to refuse cookies; however, if you do, some sections of the site may not work. In agreeing to this Policy cookies will be used unless you explicitly disable their use by your browser. You can find more information about what each cookie does on our Cookie Policy page.


The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

If there is a breach of security, we will identify users as soon as we detect it ourselves. We have taken steps such as hashing and salting passwords to reduce the impact of a breach if there is one.

Changes to this Policy

This policy is effective as of 16th October 2020, and will remain in effect except with respect to any changes in its provisions in the future (detailed in the next paragraph), which will be in effect immediately after being posted on this page.

We reserve the right to change this Policy, and if you continue to use this service after the effective date of a new version of this Policy, we will assume that you agree to the new policy. You will be notified of any changes to this policy one week before the effective date of the changes.

Contact Us

If you have any questions about this privacy policy, please contact us. Our email is .