Term 2 Week 3 - Quiz, BG Weekend Allocations, Warhammer Renovation

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28 Jan 2022

Posted by Ares ( Avatar for morrowkei morrowkei )

You can view the meeting minutes on Google Slides here.

This meeting was conducted on 28/01/2022 at 5-6pm over Discord.

These minutes were published on 29/01/2022.

Note: this meeting was run by Scarlett, prior organisation and minutes were sorted by Ares.

Introduction

😊 Exec Present
  • Ares
  • Finnbar
  • Nathan
  • Anakin
  • Alex
  • James
  • Lewis
  • Scarlett
  • Fern
  • Ike
  • Jon
🥰 Non-Exec Present
  • Lils
  • Benji
  • Artock
  • Amelie
  • Jon B
  • Alex
  • AJ
😔 Exec Absent
  • Oli (with apologies)
  • Henry (with apologies, visiting family)
  • Lap (no apologies)
📋 Orders of Business

Action Point Recap
Reminders/Updates

  1. Quiz
  2. BGs Weekend Allocations
  3. Warhammer Renovation

Action Points
Next Meeting

Content

🏃‍♀️ Action Point Recap

The action point review is given as an image below (right click -> view image to see in full), as there is quite a lot to it (you can also see them on the linked powerpoint):

Action Points

💭 Reminders/Updates
  • How was Intro to RPGs Term 2 boogaloo?
    • Went well! (not very helpful but Oli and Lap aren’t here)
  • How was Spring Term Welcome overall?
    • Had a negative effect somehow. Didn’t help bring in new people at all. Probably because it was during January exams, and the SU don’t do a great job of advertising it.

AGM:

  • Forum threads are now up, including an updated FAQ, the main thread, and a mascot thread
    • Finnbar posted a web admin/tech officer motion
  • Any updates on who’s running for what from the other week?
    • Got an RPG candidate on the forum! Ben
    • Got a Co-Op candidate on the forum! Lils
    • Got a Wargames candidate on the forum! Liam
  • Execsplanations are now going on in the newsletter

Merch status?

  • Hoodies: Discussed in action points
  • Stickers:
    • Both sets are now done and in B2.02 cupboard
    • Have the excess been submitted as a new merch item to the SU yet? No, needs doing 🏃‍♂️ Ike
  • Badges: Now collected, will arrive in B2.02 cupboard tomorrow 🏃‍♂️ Finnbar
  • Statuettes: In B2.02 already
  • Stickers, badges and statuettes have now also all been advertised
🕐 1. Quiz
  • Week 9 Friday, 6-9pm, OC1.06
  • Ares + Finnbar hosting (if Finnbar is in existence)

Round rules (because last time was chaos):

  • Your round must be easily score-able out of 10 (no silly decimals)
  • No bonus points
  • Your round must take no longer than 15 mins (+5 mins answers)!!! to run
  • Nothing that involves paragraphs of text
  • Must be made on Google Slides (and check that it works properly)
  • Must have question slides, then a break slide, then answer slides
  • You must seriously think about how difficult your questions are, especially for someone with no knowledge of the subject (multiple choice is your friend)
  • (These rules do not apply to the bonus round)

Who wants a round?? (plus round idea please so there’s no overlap, but try not to spoil too much)

  1. Ares (🐸)
  2. Finnbar (if not around, Ares will present)
  3. Lewis
  4. Lils
  5. Amelie
  6. Reylynn? Alex? If we have a spot that isn’t filled, Anakin can do it
  7. Bonus: Fern??? 🏃‍♂️ Need to know for certain who definitely wants a round by next meeting (Week 5)
🕑 2. Board Games Weekend Allocation
  • Who’s doing what shift?
    • Saturday set up: Alex
    • Saturday daytime: Finnbar, Alex
    • Saturday night: Hannah, Alex (probably)
      • Move to B202 for takeaway at 7
    • Sunday rescue: maybe don’t need this as overnight will not be a thing (Ike if yes)
    • Sunday daytime: Hannah
    • Sunday pack-up: Scarlett
    • 🏃‍♂️ Remember to turn up to your shifts!
  • Any special things happening?
    • Warhammer Wuh-Sunday
🕒 3. Warhammer Renovation
  • Reylynn’s got in touch about renovating the Soc's Warhammer stuff
  • ~£150 in total out of Wargames budget
  • Questions to consider:
    • Is there enough budget?
    • Does wargames want to spend budget on anything more urgent?
    • Will people use this Warhammer stuff?
    • Buying the storage for it
  • If the answers to all the above are favourable, go ahead
🏃‍♀️ Action Points
  1. Room Bookings related:
    1. Alex: continue to email chase-up the Week 9 (Open Day) room bookings
  2. Term 2 Collabs:
    1. Game Design - Anakin and Alex: finalise content of the weekend with Dan Ilet, get the block schedule to Ares so they can create an advertisement for it. Inventory what components we have for people to use/consider buying more.
    2. Fantasy/Sci-Fi Event - Anakin: finalise the event and make sure it’s announced everywhere
  3. LARP murder mystery (Nathan/James):
    1. Cancel the Week 9 booking
    2. Continue with planning - finish making the roles
  4. LARP stuff (Nathan/James):
    1. Get the Google Form for LARP feedback done (why/why aren’t people doing LARP)
    2. Sniper LARP - put event up on website
    3. Decide what’s happening with testing out LARP Wednesdays later this term
  5. Buying new equipment:
    1. Henry (Draft): update the land box
    2. Scarlett (CCGs): proxy MTG precons/decks
    3. Lap (RPGs): purchase Oli’s list
  6. Merch:
    1. Ike: put up some more SU order pages for leftover stickers for the specific quantities that we have left
    2. Ike: when hoodies arrive, check them all and make sure they make it to the B2.02 cupboard and get announced
  7. Scarlett: organise Modern tournament
  8. AGM-related:
    1. Ares: check through handover doc for any issues
    2. Nathan/James: discuss and write motion for changing the exec structure of LARP
    3. Everyone: remember to prod candidates and get them to put their manifestos up on the forum thread
    4. Hannah: make the proper advertisement post for the AGM on Discord
  9. Potential quiz round runners: make sure you definitely want a round, and have a title/theme prepared for next exec meeting
  10. Lewis/Jon: make a decision on Warhammer renovation
➡ Next Meeting

When: Week 5 (Lewis to chair maybe)

  1. Report on Board Games Big Game Purchase (Warhammer Quest) - Focusing: Alex
  2. AGM (1 week before membership deadline) - Focusing: Ares
  3. Updates on:
    1. Game Design Collab - Focusing: Anakin/Alex
    2. LARP murder mystery - Focusing: Nathan/James
    3. Fantasy Soc collab - Focusing: Anakin
  4. Quiz round decisions - Focusing: Ares
  5. Hopefully a final merch update - Focusing: Ike